DotCode GhanaLibrary & Knowledge Systems
Case studies

Real projects, live in production

An in-depth look at selected projects — what we started with, what we did, and what's running today. For the full list of systems we run, see the portfolio.

Discovery

NDU Digital Library

One search across three defence-college libraries and half a million open-access records: a unified discovery layer with its own analytics.

The challenge: Three defence-college libraries each ran their own catalogue, and beyond them lay a world of open-access research their readers could never reach from one place. A reader had to know which catalogue to search, with no single door to the wider scholarship on peace, security, defence and strategy. The libraries needed one search box that could reach everything at once, without merging or disrupting the individual catalogues.

What we did

  • Built a unified discovery layer on the open-source VuFind platform, branded for the university
  • Connected all three defence-college Koha catalogues so new titles flow in automatically every night
  • Harvested hundreds of thousands of open-access records (journals, theses, reports and doctrine) into the same search
  • Added privacy-first, self-hosted Matomo analytics with automatic monthly reports
  • Provided an off-campus remote-access gateway to subscribed databases
  • Made it installable as a Progressive Web App with an Ask a Librarian WhatsApp channel

The result

  • A single search across more than half a million records, growing continuously
  • Every catalogue and open-access source discoverable from one branded front door
  • Usage insight through a private analytics dashboard and monthly reports
  • Available on any device, on or off campus
Visit the live site
DSpace

University of Cape Coast

A decade of scholarship rescued from an end-of-life server and DSpace 5 — carried all the way to DSpace 8, live on UCC's own domain.

The challenge: A decade of the University of Cape Coast's scholarship — more than 9,600 theses, journals and research outputs — was stranded on DSpace 5, running on a Linux server that had reached end-of-life. The operating system no longer received security updates, the repository software was three major versions out of date, and there was no supported path to upgrade it in place. Every month it stayed there the risk grew: a single failure could have left ten years of research on software nobody could safely patch.

What we did

  • Stood up a brand-new, fully-supported server from scratch — a clean, current Linux platform built to run DSpace 8 safely for years to come
  • Carried the entire repository across three major DSpace generations — 5 to 6 to 7 to 8 — migrating 9,600+ items, 62 communities and tens of gigabytes of files without losing a single record
  • Preserved every handle and URL, so a decade of citations and inbound links keep resolving
  • Rebuilt the interface with a bold, modern UCC theme — navy, teal & gold, the university crest and its 'Truth, Our Guide' motto
  • Made it bilingual (English & French), full-text searchable and installable as a Progressive Web App
  • Cut it over cleanly to the university's own official domain, ir.ucc.edu.gh

The result

  • A modern, open-access repository live on the university's own domain at ir.ucc.edu.gh
  • All 9,600+ items, theses and journals carried safely off end-of-life software onto a supported DSpace 8 platform
  • Every handle intact — no broken links and no lost citations after a three-version migration
  • A fresh, branded interface with full-text search across the entire collection
Visit the live site
Archive

Nkae — Ghana Memory Archive

A national heritage archive, built from the ground up to preserve Ghana's funeral brochures as public memory.

The challenge: Ghanaian funeral brochures are rich, lovingly-researched life histories — names, hometowns, lineages and tributes — yet they survive only as fragile printed booklets that are read once and lost. There was no way to preserve them as national heritage, or to make them searchable, without compromising family privacy.

What we did

  • Designed and built a bespoke DSpace 8 archive — custom domain, landing page and a warm kuntunkuni cloth-and-gold theme
  • Created a 35-field funeral-brochure metadata schema capturing people, places, lineage and rites
  • Built genealogical discovery — search a relative's name and find the person being remembered
  • Modelled a consent-first, three-tier access policy (open, metadata-only, embargoed) under Ghana's Data Protection Act 843
  • Prototyped AI-assisted ingestion that reads a scanned brochure and pre-fills the catalogue record

The result

  • A live national archive at nkae.org — genealogical search, regional collections and a bespoke heritage theme
  • A consent-first access model with three privacy tiers enforced on every record, in line with Data Protection Act 843
  • A WhatsApp contribution route and AI-assisted cataloguing, ready to ingest its first brochures
Visit the live site
Makainda

Makainda School eBook Library

Our own multi-tenant eBook platform, built for Ghanaian schools.

The challenge: Many Ghanaian schools have little or no library — physical books are scarce and costly, leaving pupils with few ways to read, practise and build a reading habit outside the classroom.

What we did

  • Built a multi-tenant Progressive Web App — each school gets its own branded digital library
  • In-browser EPUB & PDF reader that works on low-end phones and offline
  • Curated catalogue plus thousands of free public-domain titles, with spelling practice
  • Teacher, admin and super-admin roles to manage reading and track engagement
  • Installable as an app — no app store, works on the devices pupils already have

The result

  • A live product at makainda.com, available to schools across Ghana
  • Each school its own branded library with 5,000+ titles
  • Reading and practice that keep working offline and on modest devices
Visit the live site
Business

DotCode Sales Manager

Our own point-of-sale & inventory app for Ghanaian shops — installable, offline-ready, with WhatsApp receipts.

The challenge: Small Ghanaian shops and salons run on paper and memory — stock that's hard to track, credit owed that slips away, and no quick way to give a customer a receipt. Off-the-shelf POS software is expensive, desktop-bound and built for somewhere else.

What we did

  • Built a mobile-first Progressive Web App that installs to a phone's home screen and keeps recording sales even when the network drops
  • Covered the whole counter: stock with photos & barcode scanning, sales, customers, credit & repayments, discounts, returns and stock-take
  • Added owner/cashier roles, daily WhatsApp summaries, and profit, debtor & sales reports as shareable PDFs
  • Sends each customer their receipt straight to WhatsApp, and a thank-you the moment a debt is cleared
  • Spun up a second branded instance, Regi's Cosmetics & Salon, with appointments, stylist commissions, tips, loyalty points and product-expiry tracking

The result

  • A live product at sales.dotcodeghana.com, already running a real shop and a cosmetics & beauty salon
  • One app for stock, sales, credit and customers — on the phone the owner already carries
  • Receipts and payment reminders delivered over WhatsApp, with automatic offsite-safe backups
Visit the live site
Kofi Annan International Peacekeeping Training Centre — afterAfter
Kofi Annan International Peacekeeping Training Centre — beforeBefore
Koha

Kofi Annan International Peacekeeping Training Centre

A reference OPAC redesign — fast, mobile and on-brand.

The challenge: KAIPTC's online catalogue was dated and hard to use on phones, with no discovery features to surface its collection on peace, security and beyond.

What we did

  • Rebuilt the Koha OPAC with a mobile-first, branded design
  • Added live New Arrivals, Most Borrowed and Featured carousels
  • Installable PWA with an 'Ask a Librarian' WhatsApp channel
  • Established it as the reusable template for our wider rollout

The result

  • A modern catalogue carrying the KAIPTC crest and colours
  • The reference design now replicated across other institutions
  • Faster discovery on any device
Visit the live site
DSpace

University of Energy & Natural Resources

A DSpace 7.6 → 8 upgrade, rebranded and consolidated onto the university's own domain.

The challenge: UENR's research repository ran on an ageing DSpace 7.6 instance hosted on a temporary domain, with no clear upgrade path. The university wanted it modernised to DSpace 8, rebranded in its own identity, and consolidated onto a single official domain — without losing a single item, file or existing link.

What we did

  • Migrated the repository from DSpace 7.6.1 to DSpace 8.4 on managed infrastructure
  • Applied a custom UENR theme — crest, university colours and a branded hero
  • Consolidated to the single official domain space.uenr.edu.gh, serving the UI and REST API from one host
  • Cut over cleanly with 301 redirects from the old temporary host, so existing links and citations keep resolving
  • Added a monthly 'usage at a glance' analytics view so the library can track engagement over time
  • Runs on shared, efficiently-managed DSpace infrastructure alongside our other university repositories

The result

  • A modern, open-access DSpace 8 repository live on the university's own domain
  • Theses, dissertations and research output preserved, with every handle intact
  • Old URLs redirect cleanly — no broken links or lost discovery
  • Monthly usage analytics give the library visibility into how the repository is used
Visit the live site
DSpace

Ghana Institute of Management & Public Administration

A blue & gold, crest-themed DSpace 8 knowledge repository on a single domain.

The challenge: GIMPA wanted a branded, discoverable home for its research and institutional knowledge — theses, dissertations, working papers and reports — on modern, open-access repository software served from a single clean domain.

What we did

  • Deployed DSpace 8 on shared, managed infrastructure
  • Built a bespoke GIMPA theme — institutional crest, blue & gold palette and a branded blue header bar
  • Single-domain setup on gimpaspace.ghlibrary.online, serving the UI and REST API from one host
  • Open-access discovery with faceted browse and full-text search across the collection
  • Installable, mobile-friendly experience for researchers on any device

The result

  • A distinctive, on-brand knowledge repository at gimpaspace.ghlibrary.online
  • Open-access discovery of GIMPA's scholarship and institutional records
  • Full-text search and faceted browse across the collection
  • Hosted on shared DSpace infrastructure we manage end to end
Visit the live site
DSpace

Presbyterian University, Ghana

A navy & gold DSpace 8 research repository with a bespoke theme.

The challenge: Presbyterian University, Ghana needed an open-access home for its scholarship — theses, dissertations, journal articles and faculty research — on modern repository software, presented in the university's own navy & gold identity.

What we did

  • Deployed DSpace 8 on shared, managed infrastructure
  • Built a bespoke navy & gold theme carrying the university crest and its 'Discipline in Leadership' motto
  • Open-access discovery with faceted browse and full-text search across the collection
  • Linked the repository to the university's library catalogue for a joined-up experience
  • Installable, mobile-friendly experience for researchers on any device

The result

  • A distinctive, on-brand institutional repository live at space2.nhoma.fun
  • Open-access discovery of scholarship from across the university's faculties and schools
  • Full-text search and faceted browse across the collection
  • Hosted on shared DSpace infrastructure we manage end to end
Visit the live site
Koha

Catholic University of Ghana

A green & gold Koha catalogue for a 12,000-title collection.

The challenge: The Catholic University of Ghana needed its library catalogue to be discoverable and easy to use on any device, with its 12,000-title collection surfaced behind a brand that matched the university.

What we did

  • Rebuilt the Koha OPAC with a green & gold, mobile-first design carrying the university crest
  • Added live New Arrivals, Most Borrowed and Featured carousels
  • Installable PWA with an 'Ask a Librarian' WhatsApp channel
  • Faceted search across business, computing, health, education and religious studies

The result

  • A modern, on-brand catalogue for the 12,000-title collection
  • Fast discovery on phones, tablets and desktops
  • Part of our managed Koha rollout across Ghanaian institutions
Visit the live site
Koha

Ghana Armed Forces Command & Staff College

A navy & red military-college Koha OPAC with library information pages.

The challenge: The College library needed a modern, branded catalogue for its strategic-studies, security and defence collection — and an online information presence for readers, not just a desk service.

What we did

  • Rebuilt the Koha OPAC in the College's navy & red livery with the GAFCSC crest
  • Added 'About the Library' information pages and a downloadable library rules guide
  • Live New Arrivals, Most Borrowed and Featured carousels with faceted search
  • Installable PWA with an 'Ask a Librarian' WhatsApp channel

The result

  • A modern, on-brand catalogue for strategic studies, security and defence
  • Library information and rules available online, on any device
  • Fast, mobile-first discovery for staff and course members
Visit the live site
Koha

Family Health University

An emerald-themed Koha OPAC for a private medical school, with staff client.

The challenge: Family Health University, a private medical school in Teshie, needed a modern, branded catalogue to surface its medicine, nursing, midwifery and health-sciences collection for students and faculty on any device.

What we did

  • Rebuilt the Koha OPAC with an emerald, mobile-first design carrying the university crest
  • Live New Arrivals, Most Borrowed and Featured carousels with faceted search
  • Installable PWA with an 'Ask a Librarian' channel
  • Configured and set up the matching staff client for cataloguing and circulation

The result

  • A modern, on-brand catalogue for medicine, nursing, midwifery and the health sciences
  • Fast, mobile-first discovery for students and faculty
  • A fully configured staff client running behind the scenes
Visit the live site
Koha

Fanaka International College

A distinct editorial Koha OPAC — warm paper canvas and serif headings.

The challenge: Fanaka International College wanted a catalogue that didn't look like everyone else's — a warm, editorial, reading-room feel rather than a standard library template, while keeping every modern discovery feature.

What we did

  • Designed a distinct editorial Koha theme — warm paper canvas and serif headings
  • Crafted a literary 'Where curiosity finds its home' hero, away from the standard template
  • Live New Arrivals, Most Borrowed and Featured carousels with faceted search
  • Installable PWA with an 'Ask a Librarian' channel

The result

  • A catalogue with its own editorial identity, distinct from our rollout template
  • Modern discovery features in a warm, reading-room design
  • Fast, mobile-first browsing on any device
Visit the live site

Ready to modernise your library or repository?

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